English version · 10 November 2026 · Separate AI and signature authorisations

Your city.
Your information.

Who receives the summary

Hadox Research Labs manages this programme to identify potential city partners for Polisplexity (POLISPLEXITY LTD, United Kingdom). Your draft is private. If you authorise registration of your interest, Hadox may share the summary and your contact details with the Polisplexity team to explore a possible Cities Deliver collaboration. The case is not made public. To request access, correction or deletion, contact Hadox at +52 56 3943 3154. Include your email and reference so that we can verify your identity.

Before email verification

The initial review uses general choices to explain the call and Hadox/Polisplexity’s city-partner search. Only respondents representing a city government or a municipal public entity can continue after the municipal-role question. Other organisations cannot register a city brief through this invitation. This does not determine eligibility for other roles in the foundations’ call. Answers are sent to the server without creating a personal case. Choices are temporarily kept in this browser tab so that you can return to the review. These initial questions do not send text to an AI model or record optional analytics. The later partnership assessment and preliminary-letter drafting each require separate AI authorisation.

Access and drafts

With your authorisation, we send an access code to the email you provide. The existing Fellows access protections apply: codes expire in ten minutes, allow five attempts and are linked to the browser requesting them. We store a protected digest of the code, not the code itself. Digests used to limit email and connection abuse are retained for up to 24 hours.

When you select “Save draft”, we store your email, answers, name, city, country, department or organisation, role, participation track, service problem, optional additional priorities, intended benefit, available information, pilot evidence where relevant, question and optional public link. There is one Cities Deliver summary per email and edition. It does not replace your BE case. You can recover the draft with the same email and a new code; verification lasts one hour. Unsubmitted drafts inactive for 180 days are removed when the service starts. You can request earlier deletion.

When you register interest

A reference is created and the summary enters the private Hadox workspace only when you authorise Hadox to review and share it with Polisplexity, authorise both teams to contact you, and select “Register my interest”. We record the accepted notice version. Earlier consent is not expanded to new recipients. We retain the submitted summary, status and review notes during preparation and follow-up for this call, or until your deletion request is addressed. Registration does not create a contract, submit an application to the foundations, subscribe you to campaigns or automatically send a signature request.

City challenge and partnership review

After registration you can save and revise seven descriptions: a service situation, the current process, the municipal team or route to one, your city’s possible contribution, an intended resident benefit and how to observe it, the responsibilities you have in mind for each team, and resources, funding dependencies and possible continuity. We also store the selected service area, route to municipal participation preferred working arrangement, reported funding position and possible route to sustaining the work. Budget amounts, sources or approval status are optional reported information; do not enter confidential financial records. No financial contribution is required or committed by answering. Saved versions are retained with this call’s case; they do not overwrite the original registration.

Only after separate authorisation will Fellows AI, through the existing Hermes connection to OpenAI Codex, assess these answers for scope, clarity and reported partnership readiness. The model receives the descriptions, choices and participation track, not your email, name, signatory details or optional hackathon answer as separate fields. Do not put private details in descriptions. We retain the exact input, authorisation version and date, review, quoted supporting excerpts and questions so the result can be checked. The model has no tools to contact people, send letters or sign.

The result concerns our collaboration search, not a foundation decision or proof of authority, honesty, participation or eligibility. You can refine answers and request a new review. A current review showing reported readiness is required before a new preliminary letter can be prepared or sent. Previously prepared documents and requests remain in their recorded versions.

The optional City Challenge Hackathon preference is visible to Hadox and Polisplexity with your case. It does not affect qualification, register you for an event, authorise invitations or subscribe you to campaigns. No event or funding is promised.

If you ask AI to prepare a preliminary letter

After registration, you may authorise Fellows AI to prepare a preliminary expression of interest. It uses the existing Hermes connection to OpenAI Codex. City, country, choices and non-confidential descriptions of the service, priorities and funding dependencies are sent to the model. Budget figures are not included in the preliminary letter. Email, name and signatory details are not added as fields. Do not include personal or restricted information in your descriptions. The model receives only this case and has no tools for sending or signing.

We retain the AI authorisation version, date, submitted answers, generated draft and corrections so that you can review them and document the preparation. AI text may contain errors and must be checked before requesting a signature. Consent to register interest or use BE does not by itself authorise AI drafting. New letters are prepared in English. Previously approved or sent documents retain their recorded versions.

If you request a signature through Sign Hadox

Review the PDF and the name, role, organisation and email of the signatory. Only when you authorise sending that version are the document and these details transferred to https://sign.hadox.org, in the institutional red-de-nodos team, subject to platform permissions. Sign sends the request to the named recipient; we add no copies or observers. Confirm that you may provide their details for this purpose. We retain the authorised version, fingerprint, request, receipts and status to prevent duplicates.

The recipient signs personally. A signed preliminary letter records their initial expression of interest; it does not establish selection, funding or verified authority to support an application. Support for a specific project will be prepared and reviewed separately. The document is not automatically sent to the foundations. If you request deletion after sending, the team will also review its retention in Sign Hadox.

Information to avoid

Share non-confidential descriptions. Do not include resident personal information, case files, credentials, restricted material or links with passwords. This programme does not accept file uploads. Official call links open websites with their own policies.

Cookies and technical records

The session cookie protects forms, codes and access to your summary. It does not contain the summary text. The server retains technical access records for operation and security. If you arrive through a link with an institutional source reference, that reference is stored with the summary; it does not prove affiliation. Sign out when using a shared device.